Administration Officer

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Purpose of the Role

Supervise and coordinate administrative support functions to enhance organizational effectiveness, communication, safety, and efficient day-to-day operations.

Implement long-term planning and process improvements, aligning administrative functions with the organization’s goals

Tasks and Responsibilities:

Office Management and Coordination
Administrative Support Supervision
Policy Development and Compliance
Vehicle and fleet management
Budgeting and Cost Control Assistance
Insurance Policy Oversight
Financial and administrative reporting

1. Supervise and lead the administrative team.
2. Assist in developing, reviewing, and enforcing office policies and procedures to improve efficiency and maintain operational consistency.
3. Support the budget preparation process, monitor budget adherence, and assist with financial report preparation as required
4. Oversee insurance policies and ensure the office adheres to company policies, laws, and regulations.
5. Provide administrative support to project teams and departments, by handling documentation and
coordinating resources.
6. Oversee the allocation, inventory, and inspection of IT assets & office equipment, including office space.
7. Manage vendor contracts, ensure timely payments, and handle office-related financial transactions.
8. Schedule room use, report equipment faults, arrange maintenance, and manage vehicle maintenance and movement.
9. Provide support to senior management and staff, handle staff queries, and produce administrative and electronic records reports.
10. Order and manage office supplies, oversee parking allocation, and prepare requisitions for necessary purchases and services.

Core Competencies:

1. Good communication skills, analytical and problem solving
2. Proficiency in Office Applications
3. Effective time Management

4. Good Customer Service
5. Ability to handle pressure
6. Good judgement and interpersonal skills
7. High attention to detail and accuracy
8. Multitasking ability
9. Strong sense of urgency and initiative

Qualifications and Experience

1. A Bachelor’s Degree in Business Administration or a related field.
2. At least 3 years’ experience in a supervisory role

Submission Instructions

Interested candidates should forward an application letter, CV, certified copies of certificates &
transcripts to: recruitment@cbs.co.ls. Email subject should be: ADMINISTRATION OFFICER

Job Title:

Administration Officer

Department:

Finance and Admin

Deadline:

22 November 2024